Skip to main content

⚙️ Additional Configurations

After successful installation, configure these essential settings to ensure your e-School SaaS system functions optimally.

📋 Configuration Overview​

Complete these configurations in order for the best setup experience:

  1. 🏫 System Settings
  2. 🌐 Language Settings
  3. 🔔 Notification Settings
  4. 📧 Email Configuration
  5. 💳 Payment Gateway Setup
  6. 🔐 Security Settings
  7. 📞 Contact Settings
  8. 📝 About Us Settings
  9. 🔒 Privacy Policy Settings
  10. 📜 Terms & Conditions
  11. 🔄 System Updates
  12. 💾 Database Backup

1️⃣ System Settings (Super Admin)​

🏫 Basic Information​

  • 📝 System Name – App name displayed across the platform
  • 📞 Mobile Number – Contact number for support/display
  • 🏷️ Tag Line – Catchy phrase representing your school/app
  • 📄 Description – Brief description of platform features
  • 📍 Address – Full postal address of your institution

⏰ Time & Date Settings​

  • 🌍 Time Zone – Set local timezone (e.g., Asia/Kolkata)
  • 📅 Date Format – Choose date display format (e.g., dd-mm-yyyy)
  • 🕐 Time Format – Choose time display format (e.g., hh:mm AM/PM)

🎨 Branding & Visual Settings​

  • 🔖 Favicon – Small icon displayed in browser tab
  • 🖼️ Horizontal Logo – Main logo for header and topbar
  • 📐 Vertical Logo – Alternate logo for sidebar layouts
  • 🔑 Login Page Logo – Logo shown on login screen
  • 🎨 Color Theme – Primary UI color for branding

🔧 System Configuration​

  • 🏫 School Code Prefix – Prefix for generating school codes (e.g., SCH)
  • 🚧 Web Maintenance Mode – Enable to temporarily restrict access
  • 🔐 Two-Factor Verification – Add extra login security
  • 📁 File Upload Size Limit – Maximum file upload size (in MB)
  • 📝 School Inquiry Form – Enable/Disable public school inquiry

e-School SaaS

2️⃣ App Settings​

Configure settings that will be used by your Flutter mobile application.

e-School SaaS

3️⃣ Subscription Settings​

Configure subscription and billing settings for your schools.

⚙️ General Settings​

  • 📅 Additional Billing Days – 5 days grace period for payments
  • ⚠️ Expiry Warning – 7 days advance notice before plan expires
  • 🔄 Cron Job URL – http://127.0.0.1:8000/subscription/cron-job
    • Configure daily cron job to check subscriptions and generate bills

🎁 Free Trial Configuration​

  • ⏰ Trial Duration – Set number of trial days
  • 👥 Student Limit – Maximum students during trial
  • 👨‍💼 Staff Limit – Maximum staff during trial
  • 📝 Description – Trial plan details
  • ✅ Status – Active/Inactive
  • ⭐ Highlight – Featured trial package

📱 Available Features​

Core FeaturesAcademic FeaturesAdministrative Features
Student ManagementAssignment ManagementStaff Management
Teacher ManagementLesson ManagementExpense Management
Staff Leave ManagementExam ManagementWebsite Management
Fees ManagementAttendance ManagementAnnouncement Management
School Gallery ManagementTimetable ManagementChat Module
ID Card & Certificate GenerationAcademics ManagementHoliday Management
Session Year ManagementSlider Management

e-School SaaS

4️⃣ Manage Guidance​

Configure guidance links and resources for your schools.

⚙️ Create Guidance​

  • 📝 Name - Enter a descriptive name for the guidance resource
  • 🔗 Link - Provide the URL where the guidance content can be accessed

e-School SaaS

5️⃣ Language Settings​

Configure language options for your schools.

⚙️ Language Configuration​

  • 📝 Language Name - Enter the display name of the language (e.g., English, Spanish)
  • 🔤 Language Code - Specify the ISO language code (e.g., en, es)
  • 📄 Language File - Upload the language translation file
  • ↔️ Is RTL - Enable for right-to-left languages (e.g., Arabic, Hebrew)

e-School SaaS

6️⃣ Notification Settings​

🔥 Firebase Configuration​

  • 🆔 Firebase Project ID – ID of your Firebase project
  • 📄 Firebase Service File – Upload .json file for Firebase integration

📋 Getting Firebase Credentials​

Step 1: Get Firebase Project ID

  1. Go to your Firebase Console
  2. Select your project
  3. The Project ID is shown in the project settings: e-School SaaS

Step 2: Download Service Account File

  1. In Firebase Console, go to Project Settings
  2. Navigate to Service Accounts tab
  3. Click "Generate New Private Key"
  4. Save the downloaded .json file: e-School SaaS

Step 3: Upload Service Account File

  1. In admin panel, click "Upload Service File"
  2. Select the downloaded .json file
  3. Click "Save" to complete setup: e-School SaaS

⚠️ Important Notes:

  • Keep your service account file secure and never share it
  • The file contains sensitive credentials
  • Only upload official Firebase service account files

📧 Email Configuration​

Configure your email settings to enable system notifications and communications.

📨 Mailer Settings​

📨 Supported Email Providers​

  • Mailgun – Reliable email delivery service
  • Sendmail – Traditional email sending
  • Postmark – Transactional email service
  • Amazon SES – Scalable email service

✅ Email Configuration Verification​

To verify your email settings are working correctly:

  1. Enter a test email address (different from configuration email)
  2. Click "Verify" button
  3. Check inbox for test email
  4. If received, configuration is successful

⚠️ Note: The verification email address must be different from the email used in the configuration settings.

e-School SaaS

7️⃣ Email Templates​

Configure email templates for different notification types:

📝 School Registration Template​

Template for when a new school registers:

  • 📋 Subject - Welcome to {{school_name}}
  • 📄 Body - Customize welcome message and onboarding instructions
  • 🔄 Variables - Use {{school_name}}, {{email}}, {{password}} etc.

School Application Rejection Template​

Template for rejected school applications:

  • 📋 Subject - Update on Your School Application
  • 📄 Body - Professional rejection message with feedback
  • 🔄 Variables - Use {{school_name}}, {{reason}}, etc.

e-School SaaS

⚠️ Important Tips:

  • Keep subject lines clear and concise
  • Maintain professional tone in all communications
  • Test templates before activating
  • Include contact information for support
  • Use variables consistently across templates

8️⃣ Payment Gateway Configuration​

💰 Currency Settings​

  • 💵 Currency – Default currency (USD, INR, etc.)
  • 💲 Currency Symbol – Symbol shown in invoices ($, ₹, etc.)

🏦 Payment Gateway Setup​

Configure payment gateways for fee collection:

e-School SaaS

🔧 Gateway Configuration Parameters​

Each gateway requires:

  • ✅ Status – Enable/Disable gateway
  • 🔑 Publishable Key – For client-side use
  • 🔐 Secret Key – For backend authorization
  • 🔗 Webhook Secret – Verifies webhook authenticity
  • 📡 Webhook URL – Receives payment notifications

💳 Supported Payment Gateways​

  • 💳 Stripe – Global card-based payments
  • 🇮🇳 Razorpay – Popular in India
  • 🌍 Paystack – Ideal for West Africa
  • 🦋 Flutterwave – Wide African coverage, multi-currency

🔗 Webhook Configuration​

Stripe Webhook Setup: e-School SaaS e-School SaaS e-School SaaS e-School SaaS

9️⃣ Security Settings​

🛡️ Google reCAPTCHA (V2)​

Protect your forms from spam and abuse:

  • 🔑 RECAPTCHA SITE KEY – Public browser key
  • 🔐 RECAPTCHA SECRET KEY – Server-side validation key

e-School SaaS

📚 Resources​

🔟 Contact Us Settings​

Configure your contact information and form settings to help users reach you:

e-School SaaS

1️⃣1️⃣ About Us Settings​

Configure your organization's information and branding that appears in the About Us section:

e-School SaaS

1️⃣2️⃣ Privacy Policy Settings​

Configure privacy policies for different user groups in your system:

📜 System Privacy Policy​

Set the main privacy policy that governs overall system usage:

e-School SaaS

👨‍🏫 Teacher/Staff Privacy Policy​

Configure specific privacy terms for teaching and administrative staff:

e-School SaaS

👨‍👩‍👧‍👦 Student/Parent Privacy Policy​

Set privacy guidelines for students and their guardians:

e-School SaaS

1️⃣3️⃣ Terms & Conditions Settings​

Configure various terms & conditions for different user groups and scenarios:

📋 General Terms & Conditions​

Set the main terms that govern overall system usage:

e-School SaaS

👨‍🎓 Student Terms & Conditions​

Configure specific terms for student users:

e-School SaaS

👨‍🏫 Teacher Terms & Conditions​

Set terms of service for teaching staff:

e-School SaaS

💰 Refund & Cancellation Policy​

Configure refund and cancellation terms:

e-School SaaS

🏫 School Terms & Conditions​

Set specific terms for school administration:

e-School SaaS

1️⃣4️⃣ System Updates​

Keep your e-School SaaS installation up to date with the latest features and security patches.

📦 Update Process​

  1. Download the latest update package from Envato
  2. Navigate to the System Updates section
  3. Provide your purchase code and upload the update file:

e-School SaaS

⚠️ Important Notes:

  • Only super admin can access the database backup and update features
  • Take a full database backup before updating
  • Only upload the official update ZIP file from Envato marketplace
  • Ensure your purchase code matches your installation
  • Update to the nearest available version incrementally (e.g. v1.0 -> v1.1 -> v1.2)
  • Check system requirements before updating
  • Clear cache and temporary files after update
  • Test core functionality after each update
  • Keep track of update history and changelog
  • Contact support if you encounter any issues during update

1️⃣5️⃣ Database Backup Management​

Maintain regular backups of your system data for disaster recovery and data protection.

📥 Generate Database Backup​

  1. Navigate to the Database Backup section in admin panel
  2. Click on "Generate Backup" to create a new backup file:

📦 Download & Restore Backups​

  • Download generated backup files for safekeeping
  • Upload and restore backups when needed:

e-School SaaS

⚠️ Important Notes:

  • Only super admin can manage database backups
  • Store backup files securely offline
  • Regularly schedule automated backups
  • Test backup restoration periodically
  • Keep multiple backup versions

🎉 Congratulations!​

Your e-School SaaS system is now fully configured and ready to use! 🚀